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Fund Administration Manager (6039)

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Type: Full time

CareerFinders, on behalf of our client, an International provider of Corporate & Fiduciary Services with clients across the world, we are seeking to recruit a Fund Administration Manager to join their recently launched Fund Administration Department. The successful applicant will primarily be responsible for overseeing a portfolio of clients, acting as the direct point of contact of the AIFM for Luxembourg and Cyprus-based funds investing in private equity, real estate and a variety of alternative assets. You should hold approximately 4+ years within a similar Fund Administration role, ideally with Managerial responsibilities and hold previous experience working with both Luxembourg and Cyprus funds. Excellent communication skills in English (Written & Spoken) are essential. 


Key Duties/Responsibilities:

  • Responsible for a portfolio of clients, acting as the direct point of contact of the AIFM for Luxembourg and Cyprus-based funds investing in private equity, real estate and a variety of alternative assets.
  • Manage the relationships with other service providers in the industry, including auditors, law firms, custodians, and prime brokers.
  • Responsible for the corporate governance of structures to include planning board and shareholder meetings and producing minutes and document management.
  • Act as a point of reference for both internal and external directors with regards technical enquiries, ensuring that the information is provided in an accurate and timely manner.
  • Maintain of statutory records and complying with all filing requirements.
  • Responsible to produce client reporting and checking of Fund NAV reports.
  • Circulate quarterly management accounts and/or capital account statements to investors.
  • Completion and regular maintenance of Know Your Customer and Client Due Diligence Files.
  • Prepare and review capital calls and/or drawdown notices, and have same approved by the board and/or GP.
  • Work closely with the fund accounting team in managing client deadlines.
  • Manage cash flow and expenses.
  • Review and maintain up to date share registers.
  • Review payment instructions both manually and via internet banking.
  • Assist the accounting team with the finalization and filing of annual audited financial statements.
  • Lead, coach, review and provide direction to fund staff in all areas of their work, including training new team members.
  • Process dividend payments and other payment instructions.
  • Ensure compliance with anti-money laundering procedures.
  • Review and approve client invoices as part of the billing process.
  • Ensure that necessary filings as per the legal and regulatory framework are made within the prescribed deadline, including CRS and FATCA reporting (where applicable).
  • Undertake ad hoc projects as and when assigned utilizing own knowledge and effectively manage them to completion.
  • Any other duties that may from time to time be required, which are appropriate to the role and business requirements.

Key Skills/Experience: 

  • 4+ years of professional experience as a Team Manager (managerial role) in Fund Administration.
  • Previous experience working with both Luxembourg and Cyprus funds.
  • Openness to learn new things and to multi-task and vary priorities.
  • Excellent organisational skills and sound judgment.
  • Proactively resolve client issues, escalating as required.
  • Key strength is the ability to take ownership of tasks from start to completion.
  • Ambitious with a high level of energy and commitment.
  • Always seeking new ways to manage clients' affairs in a timely and efficient manner.
  • Excellent written and oral communication in English (must).
  • Team player, entrepreneurial, self-motivated, and able to work independently and meet a deadlines of varying priority.
  • IT applications – excellent knowledge of Microsoft Office and fund administration IT systems.


To apply for this vacancy, please send your CV, along with any covering letter to quoting the reference number CAR6039. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click

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