Context:

Under the direct supervision of the Head of Office, and having in mind the potential migrants’ needs for return assistance, the incumbent will have the following duties and responsibilities.

Core Functions / Responsibilities:

1. Receive calls from Migrants and Partners and relay them as instructed
2. Assist in archiving IOM Nicosia documentation
3. Maintain the contact list of the mission
4. Perform general administrative duties, such as arranging flight tickets, making hotel bookings, draft TAs and expense claims, maintains the calendar, drafts routine correspondence and forms and provide general Administrative support
5. Perform Petty Cash Custodian duties
6. Assist in procurement process such as in requesting and ordering purchases for goods and drafting Agreements for services
7. Assist with informal translation from English to Greek and Greek to English where required
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree / College diploma in Secretarial Studies, Office Administration or a related field from an accredited academic institution with one year of relevant professional experience;

OR

• High School degree / certificate with three years of relevant professional experience.

Experience

• Previous work experience in performing secretarial tasks and office administration;
• Good knowledge of information technology and proficiency in Microsoft Office applications especially Word and Excel.
• Prior work experience in international organizations, multi-cultural work environment is an advantage.

Languages

• Fluency in Greek and English is required.
• Any other IOM official language is an advantage.
• Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their Applications (CV and motivation/cover letter in English) to rliperti@iom.int quoting the above vacancy notice number “SVN CY2018-03” in the subject of the email.

Only shortlisted candidates will be contacted.