Job Responsibilities

• Coordinating office activities and operations of a single family office.
• Meeting company’s guests, organizing meeting rooms
• Managing the reception area to ensure effective telephone and mail communications both internally and externally
• Arranging the filing system, supporting budgeting and bookkeeping procedures
• Purchasing of office supplies, stationary, snacks, furniture and office equipment
• Arranging transport tickets and accommodation for team members
• Scheduling appointments and meetings for executives and upper level staff
• Assisting colleagues whenever necessary

Job Requirements

• Work permit is required
• Proven experience as an office administrator, office assistant or relevant role
• Fluent level in English, Russian is a must.
• Outstanding communication and interpersonal abilities
• Excellent organizational and time management skills
• Excellent knowledge of MS Office package
• Ability to manage pressure and conflicting demands and prioritise tasks and workload
• Tact, discretion and respect for confidentiality
• Excellent attention to detail
• Ability to work in a fast-paced environment with tight deadlines