Litigation & Probate Administrator

Philippou Law Firm
Paphos, Cyprus | Full time

Philippou Law Firm is looking for an organised and detail-oriented Litigation & Probate Administrator to support our lawyers in the day-to-day administration of litigation and probate matters. This role suits someone who can manage documents, follow up on outstanding tasks and communicate professionally with clients and external parties.

Key Responsibilities

• Open, organise and maintain accurate electronic and physical litigation and probate files.
• Prepare and format correspondence, forms and supporting documents under lawyers’ instructions.
• Coordinate document filing, service and collection with court registries, process servers and other parties, as instructed.
• Maintain diaries for hearings, appointments and deadlines, issue reminders and promptly flag outstanding actions to the responsible lawyer.
• Compile, index and organise court bundles, exhibits and other case documents.
• Assist with the administration of probate applications and estate files, including collecting documents and maintaining records of assets, liabilities and beneficiaries.Liaise with clients, beneficiaries, court registries, banks, public authorities and other professionals to obtain information and follow up on progress.
• Arrange meetings, calls and document-signing appointments.
• Assist with tracking matter expenses, invoices and disbursements.
• Handle sensitive information discreetly and refer legal questions to the responsible lawyer.

Qualifications and Skills

• Previous experience in legal administration or a similar role; experience supporting litigation or probate matters will be considered an advantage.
• Excellent written and spoken Greek and English.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good working knowledge of Microsoft Word, Excel, Outlook and electronic document management.
• Professional communication skills and a helpful, respectful approach to clients, including people dealing with bereavement.
• Reliability, discretion and the ability to follow instructions while taking initiative with administrative tasks.
• Familiarity with Cyprus court procedures and electronic filing systems will be considered an advantage.

What We Offer

• Competitive salary based on experience and qualifications.
• Performance-based bonuses awarded twice a year.
• Friday afternoons off.
• Training and ongoing support to develop your skills.
• Opportunities for professional development within the Firm.
• A supportive and collaborative working environment.

How to Apply

Please submit your CV, to the email address: [email protected] quoting “Litigation & Probate Administrator” in the subject line.