Job Overview

The Personal Assistant/ Compliance Associate will be supporting and providing administrative and secretarial support to the Management, usually on a one-to-one basis and more specifically to help them make the best use of their time. The successful candidate will also support the Compliance Team to ensuring that our business processes and transactions follow all relevant legal and internal guidelines.

The Personal Assistant/ Compliance Associate would be expected to be flexible regarding the working hours, based on the needs of the position and the Executive Management.

Duties & Responsibilities

Personal Assistant duties:

• Providing calendar management and support for the Executive Management, prioritizing inquiries and requests while troubleshooting conflicts, making recommendations to ensure smooth day-to-day engagements.
• Acting as a liaison and providing support, arranging and handling all logistics for executive meetings and events such as: scheduling meetings, distributing presentation materials and others.
• Serving as the primary point of contact (personal, by phone or by email), for internal and external parties on all matters pertaining to the Executive Management, including those of a highly confidential or critical nature.
• Working closely with the Executive Assistant and the Management for any upcoming commitments and responsibilities, following up appropriately.
• Keeping the Executive Management updated for any matter taking place in the environment.
• Working with the Executive Team to coordinate the Executive Management’s outreach activities.
• Following up on contacts made by the Executive Management to cultivate ongoing relationships.
• Preparing various events in cooperation with the Executive Assistant and other involved Departments.
• Safekeeping of confidential documents and maintaining complete filing system.
• Organizing and maintaining the office filing system.
• Supporting with arranging travel, visas and accommodation for the Executive Management in cooperation with the Group’s Travel Coordinator.
• Other projects/ duties as assigned for the overall benefit of the organization.

Compliance duties:

• New clients on-boarding and ongoing KYC information refreshing.
• Monitoring and control of products Export Controls Classification Numbers under US/EU exports legislation and monitoring high risk items sales.
• Performing ad hoc client screenings against World Compliance database and clearing system generated false positives through Microsoft Dynamics 365 system.
• Performing enhanced due diligence on clients which are flagged by the Sales Team and the Credit Control Teams.
• Performing audits/ investigations under supervision of Group Compliance Officer to identify compliance gaps with:
  • Vendor contracts for business and other activities.
  • US and EU export control regulations.
  • Sanctions lists of US, EU, UK and UN.
  • Internal policies and procedures.
  • Other applicable regulation (e.g. GDPR, Anti Bribery and Corruption, etc).
• Performing trade compliance related investigations and assisting Group Compliance Officer on vendor general compliance information requests.

Skills & Qualifications

• University degree. Master’s degree will be considered an advantage.
• At least 2 years’ experience in a similar role.
• Significant executive support experience, including supporting C-level executives.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Expert proficiency with Microsoft Office and desktop publishing software.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, customers, vendors.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Ability to switch gears at a moment’s notice.
• Effective written and reporting skills.
• Fluent in Greek and English verbally and in writing.

Remuneration

An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.

Equal Employment Opportunity

Logicom is committed to provide equal employment opportunities for all regardless of their race, color, sex/gender, religion, age, marital status, cultural background, disability, nationality and political opinion. Employees are hired solely based on a specific vacancy’s requirements, taking into consideration the qualifications, previous experience and potential of each individual candidate.

Disclaimer

We reserve the right to remove the announcement from circulation at any point in time when a satisfactory number of applications has been received.

Only applicants whose previous experience and qualifications closely match the requirements of the position will be contacted.