SmartSea is a newborn specialist in maritime, communications and information technology. We don’t just connect the global maritime industry, we apply decades of air transport and ship management experience and expertise to address almost every core business, operational, cargo and passenger process in travel & transport on shore, on board, in the cloud, and at sea. As an organization, we cover 95% of all international travel & transport destinations and our parents work with over 3,000 customers in every corner of the globe. Immerse yourself in the dynamic world of technology while embracing our collaborative, and inclusive culture.

Role Overview:

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our office. The successful candidate will be responsible for ensuring the smooth running of administrative functions, providing secretarial support, coordinating office activities, and maintaining an efficient and professional working environment.

Main Duties and Responsibilities:

• Manage the daily operations of the office and ensure a well-organized working environment.

• Handle incoming calls, emails, correspondence, and visitor inquiries in a professional manner.

• Maintain office supplies inventory and coordinate purchases with vendors and suppliers.

• Organize and maintain filing systems, records, and company documentation.

• Assist with preparing reports, presentations, letters, and other administrative documents.

• Coordinate courier services, deliveries, and office maintenance requirements.

• Support HR and Finance departments with administrative tasks when required.

• Ensure office facilities are properly maintained and operating efficiently.

• Assist in implementing office procedures and administrative systems.

• Perform any other related administrative duties assigned by management.

Qualifications, Experience & Skills:

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Management, or a related field.

• Previous experience in an administrative, secretarial, receptionist, or office support role will be considered an advantage.

• Excellent verbal and written communication skills in English and Greek.

• Strong organizational and time management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to multitask and prioritize workload effectively.

• Strong attention to detail and commitment to accuracy.

• Professional appearance and positive attitude.

• Ability to maintain confidentiality and handle sensitive information.

• Excellent interpersonal skills and customer-service orientation.

What we offer:

• Competitive salary and discretionary bonus.

• Thirteen Salaries.

• Pension Fund

• Medical Insurance

• Opportunities for professional growth and development.

• A collaborative and innovative startup culture.

To apply, please click here: Office Coordinator