Location: Capo Bay Hotel, Protaras
Employment Type: Contract | On-site

Capo Bay Hotel is seeking a highly organized, professional, and detail-oriented Executive Secretary to provide comprehensive executive and administrative support to senior management.

The successful candidate will help ensure the smooth coordination of daily office operations, provide efficient administrative support, and maintain a professional standard of communication with guests, partners, suppliers, colleagues, and other stakeholders.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior management.
• Manage calendars, appointments, schedules, and daily priorities.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and maintaining relevant records.
• Arrange business travel, accommodation, and related itineraries when required.
• Prepare, format, review, and organize correspondence, reports, presentations, and other business documents.
• Handle incoming and outgoing emails, telephone calls, and correspondence in a timely and professional manner.
• Maintain accurate and well-organized filing systems, records, and confidential documentation.
• Assist with company secretarial and general administrative duties.
• Coordinate effectively with management and other hotel departments.
• Liaise professionally with guests, suppliers, business partners, and external stakeholders.
• Handle sensitive and confidential information with discretion.
• Provide courteous, efficient, and professional service at all times.

Qualifications & Skills

The ideal candidate should have:

• Strong clerical and administrative skills, including document preparation, filing, data entry, and office organization.
• Proven experience in executive or senior-level administrative support, including calendar management, meeting coordination, travel arrangements, and task prioritisation.
• Excellent written and verbal communication skills.
• Experience with company secretarial duties, including preparing meeting agendas and minutes and maintaining corporate records and documentation.
• Strong customer service and interpersonal skills, with a professional and courteous approach.
• Proficiency in office software, including word processing, spreadsheets, presentations, and email.
• Excellent organisational and time-management skills with strong attention to detail.
• The ability to manage multiple priorities effectively and work independently.
• A high level of professionalism, integrity, and discretion when handling confidential information.
• Fluency in Greek and English.

Knowledge of additional languages and previous experience within the hospitality industry will be considered an advantage.

This is a contract, on-site position based at Capo Bay Hotel in Protaras. The role requires a consistent presence at the hotel and close collaboration with senior management and other departments.