About the Role

We are looking for a highly organised, proactive Business Operations Administrator to work directly with the CEO and support the day-to-day running of the business. This is a varied role combining operations and finance administration, with light office duties. It suits someone who enjoys keeping things accurate, up to date and running smoothly, and who spots what needs doing before being asked.

Key Responsibilities

Operations Administration

• Draft, update and maintain company policies, procedures, templates and standard documents, keeping them consistent, well formatted and accessible.
• Manage company databases and records (employee, client, financial and legal), ensuring they are accurate and well organised.
• Inform employees about policies and procedures and ensure adherence to them.
• Support employee onboarding and offboarding.
• Help organise company events and client or partner activities.

Finance Administration

• Prepare and issue client invoices and follow up on outstanding payments.
• Register supplier invoices and prepare supplier payments for approval.
• Keep records up to date for the external accountant.
• Manage petty cash, including quarterly reconciliation.
• Handle administration with government departments, for example for Double Taxation or with the Human Resource Development Authority (HRDA/AnAD).

Office & Communication

• Act as a point of contact for clients, partners and visitors by answering calls, handling inquiries and welcoming guests.
• Keep office and kitchen supplies stocked.

What We’re Looking For

• Previous experience in business administration, operations, or a similar all-round role.
• Advanced Microsoft Office skills.
• Some hands-on experience with invoicing and payments.
• Excellent written and spoken English and Greek.
• Strong attention to detail, organisation and critical thinking, with the ability to manage several priorities at once.
• A proactive self-starter who takes ownership and follows through.
• Highly discreet and trustworthy with confidential information.
• Warm, professional communication style and a good team player.

How to Apply

Send your CV to [email protected] or visit the website: https://smo.careers/jobs/recjTtJWmtisJvzPy