Malcouiza Trading Company Ltd | Cyprus

Malcouiza Trading Company Ltd, a growing food import and distribution company serving the HoReCa and retail sectors, is looking for a motivated, organised, and detail-oriented Procurement & Stock Controller to join our team.

The successful candidate will be responsible for coordinating purchasing activities, maintaining accurate stock records, monitoring inventory levels, and supporting the efficient operation of our warehouse and distribution processes.

Key Responsibilities

Procurement & Supplier Management

• Coordinate purchasing activities based on stock levels, sales demand, and business requirements.
• Prepare and monitor purchase orders and follow up on supplier deliveries.
• Communicate with local and international suppliers regarding availability, pricing, lead times, and delivery schedules.
• Monitor supplier performance and maintain accurate purchasing records.
• Assist in comparing supplier quotations and identifying cost-saving opportunities.

Stock Control & Inventory Management

• Monitor stock levels and ensure optimal inventory availability.
• Maintain accurate inventory records within the company's stock control system.
• Monitor stock movements, including receipts, transfers, sales, returns, and adjustments.
• Conduct regular stock counts and investigate discrepancies between physical stock and system records.
• Monitor product expiry dates, batch numbers, and stock rotation in accordance with FEFO (First Expired, First Out) principles.
• Identify slow-moving, excess, low-stock, and obsolete inventory and recommend appropriate action.
• Ensure damaged, expired, or quarantined products are properly identified, recorded, and reported.

Warehouse Coordination & Reporting

• Coordinate with warehouse and sales teams to ensure stock availability and timely order fulfilment.
• Verify incoming deliveries against purchase orders and delivery documentation.
• Ensure accurate and timely data entry for all stock and purchasing transactions.
• Prepare regular reports on inventory levels, stock movements, purchasing activities, and stock discrepancies.
• Support the analysis of product demand, purchasing requirements, and inventory performance.
• Assist in maintaining proper warehouse procedures and accurate supporting documentation.

Requirements

• Previous experience in procurement, stock control, inventory management, warehousing, or a similar role
• Good knowledge of stock management procedures and inventory control principles.
• Good computer skills, particularly Microsoft Excel and inventory or ERP systems.
• Strong numerical, analytical, and organizational skills.
• High attention to detail and a strong sense of responsibility.
• Good communication and coordination skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Fluency in Greek and English

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