Office Administrator – Nicosia

Job Description

Job Description

PHILOSHOPIC is looking for an Office Administrator to keep our Nicosia office running smoothly and to take ownership of the day-to-day administrative, financial and operational matters that keep a small, fast-moving team productive.

This is a hands-on role for someone who is organised, dependable and genuinely takes things through to completion. You will be the person the team turns to when something needs arranging, ordering, filing, paying or following up, and the person who closes the loop without needing to be chased.

The role is suitable for candidates with administrative or office support experience, as well as for high-potential candidates who demonstrate maturity, organisation and a practical, get-it-done mindset.

Main Duties

• Expenses & Vendor Payments: Book company expenses accurately, prepare and process vendor payments, keep supporting documentation in order and ensure suppliers are paid correctly and on time.
• Government & Banking Administration: Handle routine submissions and correspondence with government authorities and banks, prepare and file the required documentation, and follow each matter through to completion.
• Office & Facilities: Keep the office running day to day. Manage consumables, supplies and equipment, and coordinate with building management and external providers (electricians, plumbers, technicians) when something needs attention, following each matter through until it is resolved.
• Front of House: Answer incoming calls professionally, direct enquiries to the right person and welcome visitors to the office.
• Administrative Support: Maintain company documents, records and filing in good order. Support scheduling, meeting logistics, travel arrangements and internal coordination.
• People Operations Support: Support the practical side of welcoming new colleagues, including workspace setup, equipment and first-day logistics, and help keep our internal PHILOSHOPER Webbook up to date.
• Team & Event Facilitation: Help organise internal team activities and customer-facing functions, from planning and logistics through to the day itself, coordinating venues, suppliers and arrangements.
• Digital Support: Schedule and publish approved social media posts and assist with routine website content updates.

Skills & Personality

• Execution: Highly organised, attentive to detail and disciplined with follow-ups.
• Ownership: Comfortable running routine matters to completion without step-by-step direction, and confident making day-to-day decisions within a clear remit.
• Judgement: Knows the difference between what to handle and what to escalate, and asks at the right moments.
• Accuracy: Careful with numbers, documents and deadlines, particularly where payments and official submissions are concerned.
• Coordination: Comfortable organising people, venues and logistics, and keeping several moving parts on track at once.
• Communication: Clear and professional in Greek and English, both written and verbal, with colleagues, suppliers, banks and authorities alike.
• Discretion: Trustworthy with confidential company information.
• Adaptability: Comfortable in an agile l team where priorities shift and responsibilities cross traditional boundaries.

Computer & Platform Skills

• Business Tools: Comfortable using, or confident learning quickly, systems such as Zoho Books, Jira and Confluence.
• Productivity: Confident using standard productivity tools such as MS Office and/or Apple iWork, and Google Workspace.
• Government & Banking Portals: Comfortable working with online government and banking systems, or confident learning them quickly.
• Digital: Comfortable scheduling and publishing social media content across LinkedIn, Facebook and X.
• AI & Content: Comfortable using AI-assisted tools to draft and refine routine correspondence and documents.

Academic Background

• Diploma or degree in Business Administration, Office Administration, Accounting or a related field and equivalent practical experience in an administrative or office support role is.

Work Environment & Location

• Location: Based at our PHILOSHOPIC office in Nicosia.
• Hours: Full-time, regular office hours with built-in flexibility.
• Model: Office-based, with one remote day per week. Friendly & professional environment

Remuneration & Benefits

• Competitive base salary tailored to your experience.
• Full medical coverage and Life Insurance.
• Pension Plan.
• Company mobile phone plan.
• Performance-based bonuses.
• Additional perks supporting wellbeing and continuous professional development.

Who We Are

PHILOSHOPIC is a cloud-native commerce technology company partnering with retailers, distributors, brands, and financial services organisations internationally to create simple, exciting, and connected commerce experiences.

Ready to become a PHILOSHOPER? Review what we do, what we need and send us your CV and why you are the right fit!

Send your CV to [email protected] or apply through the platform.