About the Role

For our client, an established company operating in the retail sector, we are seeking an experienced and highly organized Office Coordinator | Office Administrator to support the day-to-day administrative and operational activities of the business.

This is a hands-on and varied position covering office administration, inventory and stock coordination, supplier and customer communication, documentation, retail operations support, and the coordination of international exhibitions and business events.

As the company operates several retail locations and regularly participates in international exhibitions, the successful candidate should be comfortable supporting different areas of the business, visiting local locations when required, and travelling abroad occasionally for exhibitions, meetings and other business activities.

Key Responsibilities

• Manage and coordinate the daily administrative activities of the office.
• Maintain accurate company records, documentation, files and administrative systems.
• Handle incoming emails, correspondence and general business enquiries professionally and efficiently.
• Communicate with local and international suppliers regarding orders, product availability, deliveries and general coordination.
• Monitor inventory and stock levels and assist with stock replenishment and stock movement records.
• Prepare and follow up on purchase orders, invoices, delivery documentation and other administrative records.
• Track shipments, deliveries and outstanding supplier orders.
• Communicate with customers and provide administrative and operational support when required.
• Coordinate with employees across the company’s local retail locations to ensure effective communication between the office and stores.
• Visit local shops, suppliers and other business locations when required.
• Coordinate meetings, appointments, travel arrangements and other management requirements.
• Assist with the preparation and organization of international exhibitions, trade shows and business events.
• Travel internationally with the company for exhibitions and business events when required. Business flights and related travel arrangements will be provided by the company.
• Provide additional administrative and operational support to management as required.

Requirements

• Candidates must currently reside in Cyprus.
• A minimum of three consecutive years of relevant professional experience as an Office Administrator, Office Coordinator, Administrative Coordinator or in a closely related position is required.
• Candidates must already have the legal right to live and work in Cyprus without requiring a new or special work permit.
• The employer does not provide work permits, visa sponsorship or relocation assistance.
• Fluent Greek and English, both written and spoken, are required.
• A valid driving licence and own private vehicle are required, as occasional local business travel may be necessary.
• Previous experience communicating with suppliers, customers and external business partners is required.
• Experience with inventory, stock coordination, purchase orders, invoices, deliveries or retail operations will be considered a strong advantage.
• Strong organizational and administrative skills with the ability to manage multiple responsibilities simultaneously.
• Good computer skills, including confidence using email, spreadsheets, Microsoft Office or similar business administration systems.
• Strong professional communication and interpersonal skills.
• Ability to work independently, prioritize responsibilities and follow tasks through to completion.
• High level of accuracy, attention to detail and reliability.
• Ability to coordinate effectively with employees working across different business locations.
• Willingness and availability to travel internationally for exhibitions and business events when required.
• Professional, responsible, organized and commercially aware approach to work.

Working Conditions

• Location: Limassol, Cyprus.
• Salary: €2,500–€3,000 gross per month, depending on experience.
• Working hours: Monday to Friday, 09:00–18:00.
• An alternative schedule of 08:00–17:00 may be considered by mutual agreement.
• Occasional local travel and international business travel will be required.

This position offers an opportunity for an experienced Office Administrator or Office Coordinator to join an established business in a varied role covering office administration, retail operations, inventory coordination, supplier relations and international business activities.

• To apply, please submit your application through the link below: https://www.huntroles.com/jobs/1d26d33a-32d7-454f-8a8e-64c36b4ebc79
• For additional information regarding the position, candidates may contact HUNT ROLES at [email protected].

HUNT ROLES
Licensed Recruitment Agency | No. 596