The Role

We are seeking a proactive, highly-organised, and service-minded Office Administrator to support the smooth day-to-day operation of our Nicosia office. The role combines office administration, facilities coordination, travel and logistics, executive support, event coordination and wider administrative support. You will work closely with colleagues, leadership, vendors and service providers to maintain a safe, efficient and welcoming workplace, while handling sensitive information in a discrete and professional manner.

C - Customer

• ·Provide a professional, helpful and responsive point of support for employees, executives, visitors, vendors and service providers.

• ·Ensure the office is clean, safe, organised, well-supplied and functional, creating a positive day-to-day workplace experience.

• ·Coordinate employee and executive travel arrangements, including flights, accommodation, transportation, itineraries and visa requirements, where applicable.

• ·Organise internal and external meetings, events and conferences, ensuring catering, venue, technical and logistical requirements are delivered to a high standard.

• ·Handle incoming and outgoing correspondence, mail and deliveries/supplies efficiently and professionally.

• ·Support employee engagement initiatives and office-wide activities, helping create a welcoming and well-run working environment.

A – Accountability

• ·Take ownership of daily office operations and proactively identify and resolve administrative, facilities and workplace issues.

• ·Maintain appropriate stock levels for office supplies and manage ordering in an organised and cost-conscious manner.

• ·Manage office-related budgets for supplies, maintenance and facilities, seeking cost-effective solutions and maintaining relevant records.

• ·Ensure office areas and employee-related activities comply with health, safety and workplace requirements, carrying out regular checks and reporting hazards or concerns promptly to the H&S Committee.

• ·Monitor adherence to relevant company policies and procedures and escalate issues where appropriate.

• ·Handle confidential and sensitive information, including executive and employee-related information, with the utmost discretion.

R – Responsibility

• ·Liaise with vendors, contractors and service providers to coordinate office maintenance, repairs and facilities services.

• ·Provide personal assistance to the CEO on an occasional, as needed basis, when requested.

• ·Prepare clear and detailed travel schedules and communicate arrangements to travelers and relevant stakeholders.

• ·Respond effectively to last-minute travel or logistical changes and troubleshoot issues as they arise.

• ·Coordinate practical arrangements for meetings, events and conferences, ensuring requirements are completed on time.

• ·Provide administrative support to other departments, as required.

• ·Assist the HR team with Time and Attendance record-keeping and employee-related logistics where appropriate.

E - Engagement

• ·Build strong and collaborative working relationships with colleagues across the organisation and with external partners and service providers.

• ·Communicate clearly, professionally and courteously with diverse stakeholders at all levels.

• ·Work closely with HR and other departments to understand priorities and provide practical administrative support.

• ·Demonstrate a proactive, flexible and team-oriented approach, supporting ad hoc requests and wider business priorities when required.

• ·Contribute to a positive office culture by supporting employee engagement activities and maintaining a welcoming workplace.

• ·Look for opportunities to improve office processes, organisation and service delivery, sharing practical suggestions with relevant stakeholders.

Core Competencies

Administrative & Organisational Capability:

• ·Exceptional attention to detail, organisation and problem-solving skills.

• ·Ability to prioritise competing tasks, manage time effectively and remain composed in a fast-paced environment.

• ·Proactive approach to identifying issues and following them through to resolution.

• ·Ability to manage multiple workstreams, including office operations, travel, events and executive support.

Skills & Requirements:

• ·Graduate degree preferably in Secretarial Studies, Business Administration or another related field.

• ·Proven experience as an Office Administrator or in a similar administrative role.

• ·Excellent organisation and time-management skills, with strong attention to detail.

• ·Proficiency with Microsoft Office applications.

• ·Excellent verbal and written communication skills in English, with the ability to interact professionally with diverse stakeholders.

• ·Ability to multitask and work effectively in a fast-paced environment.

• ·Strong interpersonal skills and a collaborative working style.

• ·Valid driving license.

Benefits:

• Private health & life insurance plan fully sponsored by the company from day one (pending on approval from insurance company)

• 21 days of annual leave, increasing up to 30 days

• Birthday leave

• Happy hour with drinks and snacks every Friday

• Employee Training and development plan

• Benefits card with exclusive discounts to shops, restaurants, private school, etc.

• Sports Benefit participation scheme (Platinum Package)

• Employee Referral bonus

• Internal cafeteria with barista, unlimited snacks, fresh fruits, unlimited coffee

• Performance Bonus

• Gaming Corner

Apply Here: Office Administrator

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Please note that our company works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our HR team.

We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited CVs.

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All applications will be treated with the strictest confidence. Personal information provided by applicants will be used solely for recruitment and selection purposes and will be handled in accordance with applicable data protection and privacy laws.

Due to the high volume of applications received, only shortlisted candidates will be contacted.

To find out more about how we process your data, please read our privacy policy (Privacy Notice & Disclosure section) at

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