Tototheo Global offers connectivity & technology solutions across various industries including maritime and land enterprises. We help organizations seeking to leverage technology for operational efficiency and competitive advantage in a fast-evolving digital landscape. Our services include innovative, efficient, and functional solutions in satellite communication, navigation systems, digitalization, and end-to-end cybersecurity solutions.

Job Purpose

The Front Desk and Administration Officer is a member of the Experience Team and is the first point of contact for visitors and callers, responsible for smooth daily operations, ensuring that office facilities are well-maintained where needed, and offering effective administrative support, as well as planning and supporting employee events (in person and remotely).

Main Duties and Responsibilities

• Greet, welcome and assist visitors, clients and partners in a professional and courteous manner.

• Maintain safe, tidy and welcoming reception area, including monitoring logbook, coordination of guest passes and security protocols.

• Manage the meeting and conference room schedules and assist in organization.

• Answers all incoming calls and redirects them or takes messages.

• Manage incoming and outgoing correspondences (mail, couriers, express shipment) and maintain accurate records.

• Manage the receipt and logs all equipment for workshop repairs.

• Monitor and maintain office supplies, including stationery and groceries. Place orders and manage procurement within approved budgets.

• Handle travel arrangements (flight, accommodation, transport) for staff and executives and manage itineraries.

• Maintain and organise physical and electronic filing systems.

• Assist in planning, coordination and execution of company employee events, and activities (in person and remote) that foster engagement, culture and collaboration across global teams.

• Manage events logistics and maintain appropriate filling system.

• Act as a liaison between the Cyprus office and global teams (in person and via Teams channels). Maintain excellent communication and cooperate well with all departments.

Qualifications

• Good knowledge of both Greek & English Language

• Good communication skills (written and oral)

• Good knowledge of MS Office

• Customer service orientation

• Computer literacy

• Good problem-solving skills

• Logical thinker and the ability to work alone and within groups.

• Good organizational and time management skills

• Honesty and reliability

• Ability to multitask

• Administrative skills

• Prioritization skills

• Interpersonal skills

• Flexibility and adaptability to manage a range of different tasks

• Familiarity with office e.g., using scanner, printer etc.

• A Degree in Administration, Management or 1-2 years of experience in similar position.

Benefits

And here are just some of the benefits you receive when you join Tototheo Global:

• Work in an international, dynamic, and fun environment, at a growing company

• Attractive remuneration package
• 13th salary

• Private Medical Health Insurance

• Continuing education and training

• Half day leave on your birthday

• Wellness Support – Unlimited access to our dedicated wellness platform for mental health resources, coaching and self-care tools
  

Looking for a role that offers both challenge and purpose? Join a global industry leader where your work truly makes an impact.

At Tototheo Global, we take pride in being an equal opportunity employer, building an environment where everyone feels included, respected and supported to reach their full potential.

Our culture is shaped by our core values - Grow, Excellence, Innovation and Respect - and reflected in how we collaborate and deliver for our clients worldwide.

We’re also a certified Great Place to Work, recognized for our commitment to continuous learning, teamwork and the wellbeing of our people.

APPLY HERE: https://tototheo.bamboohr.com/careers/235?source=aWQ9OA%3D%3D