Databus Ltd is seeking a highly organized and friendly Office Administrator to manage daily office operations and support the administrative, accounting, and logistics functions of the company. The ideal candidate is proactive, detail-oriented, and able to multitask in a fast-paced environment while maintaining excellent communication with clients and internal teams.

Key Responsibilities

• Manage and oversee daily office operations to ensure efficiency and organization
• Answer and direct telephone calls and respond to emails in a professional manner
• Provide customer service support and communicate with clients when necessary
• Issue invoices, assist with payroll processing, and maintain financial records
• Assist with accounting and logistics software for operational and financial tracking
• Maintain and update office records, files, and documentation
• Coordinate maintenance tracking and service schedules
• Support logistics coordination and administrative tasks
• Prepare reports, spreadsheets, and presentations using Microsoft Office
• Coordinate meetings, schedules, and appointments
• Assist management with general administrative duties and operational support

Requirements

• Previous experience in a similar administrative or office management position
• Fluent in Greek and English (written and spoken)
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with accounting and logistics software
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to work independently and manage multiple priorities
• High level of attention to detail and professionalism

Preferred Qualifications (Optional but Advantageous)

• Experience with accounting systems or ERP software
• Basic knowledge of bookkeeping or financial administration
• Experience in office coordination or operations management

Personal Attributes

• Friendly, charismatic, and professional personality
• Strong problem-solving skills
• Reliable and responsible with a proactive attitude