The HR Administrator is critical in ensuring the smooth operation of Remedica’s Human Resources department by managing the front desk reception and providing administrative support. The ideal candidate will possess excellent communication skills, be adept at multitasking, and have a strong understanding of HR processes and procedures.

Front Desk Reception:

1. Greet and welcome visitors in a professional and friendly manner.
2. Answer phone calls, redirect calls, and take messages as necessary.
3. Maintain a clean and organized reception area.
4. Manage incoming and outgoing mail, packages, and deliveries.
5. Assisting in the execution of day-to-day office administration duties.
6. Ordering stationary and distributing of orders within the company.

HR Support:

1. Provide general administrative assistance to the HR department, including data entry, filing, and documentation.
2. Schedule meetings, interviews, and appointments, as needed.
3. Assist with maintaining employee records, ensuring accuracy and confidentiality.
4. Coordinate travel arrangements and accommodation for staff and visitors, as needed.
5. Preparing and/or collecting new hire and off-boarding paperwork.
6. Assist in the organisation/coordination of employee training and development programs.
7. Assist in the organisation/coordination of company-related events and activities.
8. Assist in the organisation/coordination of other HR projects, procedures and initiatives as assigned.

Offices Administration:

1. Helping, reporting and resolving any property problems.
2. Overseeing gym slot reservations, ensuring that the gym area is maintained to a high standard.
3. Arrange as required travel and accommodation for management, staff and visitors, and help for office visits by international staff, clients, and executives.
4. Manage and coordinate external staff and relationships including cleaners, property agents, agents, hotels, and other service providers.
5. Being aware of building facilities, location, security, and parking arrangements.
6. Carrying out any other duties as assigned by the HR Team / Manager.

Qualifications:

• High school degree, certification/diploma in HR and/or Office Management is a plus.
• Previous experience as an administrative assistant, secretary, or receptionist, preferably in an HR department or related setting will be considered an advantage.
• Excellent verbal and written communication skills in both Greek and English.
• Attention to detail and accuracy in data entry and documentation.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong interpersonal skills and the ability to interact effectively with employees at all levels.