CareerFinders, on behalf of our client, a long-established Investment Firm with offices in the heart of Limassol, we are seeking to recruit an experienced Office Administrator to join their growing team. The successful applicant will perform a variety of administrative tasks designed to facilitate the smooth running of the office. You will ideally hold an academic background relating to Business Administration or Secretarial Studies and possess approximately 5+ years of previous experience within a similar role. You will need to possess outstanding organisational, administration and time management skills and be fluent in both verbal and written Greek & English.

Key Duties/Responsibilities:

• Perform day-to-day office administration duties, assist with various admin projects and responsible for people coordination as part of a global team.
• Maintaining property inventory and security and performing basic property bookkeeping including petty cash.
• Provide support for the management of the premises, including office supplies, maintenance of equipment, services and facilities, including all contracts related to premises management.
• Filing and scanning for various departments.
• Manage and coordinate external staff and relationships including cleaners, property agents, travel agents, hotels, and other service providers.
• Answering internal and external calls and diverting them to the appropriate individuals.
• Taking detailed messages and passing them on to the team members.
• Assisting in reception duties by rotation.
• Welcoming guests and facilitating the visitors to the building, maintaining the visitor record.
• Setting up conference and video calls, managing conference facilities, and conference room management.
• Assisting in HR Administration (for holidays, calendar entries for meetings, conference call set up) when needed.
• Arrange as required travel and accommodation for management, staff and visitors, and help prepare for office visits by international staff, clients, and executives.
• Assisting with general PA duties for Senior Management.

Key Skills/Experience:

• Academic background related to Business Administrator or Secretarial Studies will be considered an advantage.
• Approximately 5+ years of office administration experience or equivalent is required.
• Strong computer literacy, including Microsoft Office Packages.
• Project administration and good organisational skills.
• Problem solving and teamworking skills, articulate and confident and able to work under own initiative.
• Excellent written and spoken language and communication skills in English and Greek are mandatory.
• Highly ethical, trustworthy, reliable and discreet.
• Dynamic, results oriented individual, operating with speed and accuracy.
• Energetic, good communicator, positive attitude, career oriented
• Enthusiastic team player.
• Flexible and willing to take up new challenges and opportunities.
• Ability to work on own initiative and be proactive.
• Organisational skills with attention to detail.
• Ability to meet deadlines.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cyquoting the reference number CAR6478. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.