Position: Office Administrator

Department: Human Resources

Reports To: Head of People and Culture

RESPONSIBILITIES & DUTIES

• Keeps records of all company legal documents, certificates and registrations
• Sets up and maintains paper/electronic filing systems for records and correspondence
• Keeps stock of all office supplies and places orders where necessary
• Manages front desk by taking external phone calls, managing post and couriers
• Greets visitors and directs them to the appropriate persons
• Gives information over the phone, takes messages and transfers calls accordingly
• Acts as a Personal Assistant to all directors of the company
• Drafts documents to be sent to various ministries, government offices, etc.
• Manages the office petty cash and liaises with Accounting for payments of suppliers
• Arranges the car parking facilities for the employees within the building
• Arranges traveling (e.g. Visas, Airplane tickets, Hotel booking) for directors, visitors and employees of the company
• Oversees the company Time and Attendance reports
• Posts all job vacancies online through the appropriate channels and updates the social media career pages
• Co-ordinates internal and external conferences and meetings
• Maintains confidentiality of documents and information received
• Assists with the induction process for new employees
• Carries out any further duties assigned by their line manager
• Contributes to a positive and dynamic working environment.

REQUIREMENTS

• College diploma or diploma in secretarial skills
• Minimum 2 years’ experience
• Experience in a company with an international reach preferred
• Excellent verbal and written communication skills in Greek and English
• Impeccable organizational skills with attention to detail
• Able to work in a fast paced environment and multi-task

BENEFITS

A very competitive remuneration and benefits package is offered to all successful candidates including 13th salary and medical insurance, in addition to the opportunity to work within an exciting and engaging work environment where you will be given the tools and guidance to reach your full potential.

Applications must be made through our careers webpage: www.hfeu.com/careers

All applications will be treated as confidential.