Russian speaking PA - Business Support Assistant
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#CL48629 Type: Full time
Job Description
Russian Speaking PA/Business Support Assistant
Reports to: Head of Executive Support/CEO
Purpose of the Role: Direct, administer and coordinate all office related activities as well as contribute to the smooth running of the CEO day-to-day matters.
Key Responsibilities:
Contribute to the smooth running of the CEO’s diary through efficient organization and pro-active support.
Perform a wide range of duties required to support the day-to-day operations of the CEO, including personal and administrative support and project coordination.
Manage travel bookings and reservations, and handling other related to traveling matters including filling the relevant forms in and following all updates on the relevant rules and regulations in various jurisdictions and incorporating the changes into upcoming plans.
Coordinate schedule changes of the CEO with Senior Executive Assistant as required.
Assist the CEO with various personal and business matters and enquiries as required.
Initiate communications and engage with external organisations on behalf of CEO on various matters.
Maintain personal appointments, orders including cancellations/rescheduling, shipments, and purchase/preparation of work lunches/snacks on workdays as required.
Manage projects independently, understanding and articulating goals and desired outcomes, establishing timelines and prioritizing tasks.
Handle highly confidential information in a professional, discreet, and conscientious manner.
Act as point of contact for suppliers and ensuring office supplies and resources are restocked.
Maintain office policies and manage health and safety procedure.
Assist with HR issues.
Maintain good office conditions and arrange necessary repairs.
Ensure that all invoices are filed and paid on time.
Manage contract and price negotiations with office vendors, service providers and office lease.
Other related duties if required.
Required Skills and Abilities:
Good knowledge of Microsoft office packages (Outlook, Word, PowerPoint, Excel)
Proficiency in English and Russian both oral and written and the knowledge of Greek will be considered an advantage .
Strong project coordination skills.
Strong listening and communication skills.
Strong organization and time management skills.
Why join us?
We’re a fun but hard-working bunch dedicated to offering first-class support in an ever-changing but rewarding industry.
People are important to us; We want staff to enjoy long and prosperous careers with the business and insist on providing the platform to succeed where hard work and talent deserves to be rewarded.
Excellent opportunities for advancement in a growing organization
Diverse team that boasts expertise, creativity and innovation
A fast-paced, challenging, and one-of-a-kind business sector
Competitive payment
Flexible working hours
Continuous training and development