CareerFinders, on behalf of our client, an International Management Company with regional offices in Cyprus, we are seeking to recruit a Personal Assistant to join their growing team based in Nicosia. The successful applicant will be responsible for managing the schedules and communications of key group Executives, in particular the CEOs. Duties include, but are not limited to prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. You will need to hold previous experience within a similar role, possess outstanding organisational and time management skills and possess an excellent level of written and spoken English.

Key Duties/Responsibilities: 

• Organizing meetings, including scheduling, preparation and management of agendas and minutes, sending reminders.
• Provide inbox and correspondence management.
• Strategically manage the CEOs time with respect to priorities, goals and objectives.
• Preparation of the timesheets, expense reports, process invoices and track payments.
• Presentation and briefing packets, maintaining heavy calendars across many time zones with global travel coordination.
• Arrange and organize business and personal travels, free-time planning/personal bookings.
• Manage office efficiency by carrying out planning and execution of equipment procurement, office layouts and office systems, service providers, supermarket, office cleaning, filing etc…

Key Skills/Experience: 

• An academic background relating to Business Administration or Secretarial Studies will be considered an advantage.
• Proven, previous experience within a similar PA role is essential.
• Outstanding organisational and time management skills.
• Excellent oral and written communication skills in English are a must.
• The ability to be proactive and take initiative.
• Discretion and trustworthiness.
• Ability to interact with high profile clients and executives.
• Flexibility and adaptability.
• Proficiency in Microsoft office.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR6283. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.