CareerFinders, on behalf of our client, an International Group of Companies with diverse business interests, we are seeking to recruit an Executive Secretary to join their growing team based in Limassol. The successful applicant will primarily be responsible for providing full secretarial support to the Management Team of our client, including handling extensive international travel arrangements. You will hold 5+ years of previous experience within a similar, senior-level administration role and posses an excellent command of the English language both written and verbal as well as outstanding organisational and time management skills. 

Key Duties/Responsibilities: 

• Acting as a first point of contact: dealing with correspondence, emails, phone calls, manage and maintain the MD’s diary and all business and travel requests.
• Responsible for all Travel Arrangements of the Management: travel reservations, accommodations, tickets for domestic or foreign travel by air, rail, or other means of transportation. Booking hotels, handling accommodations etc…
• Ensure busy diary commitments, papers, travel arrangements, visas and accommodation are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Process Management’s orders (luxury items, general shopping etc) through email, online sites or telephone calls.
• Take notes and provide general assistance during presentations and meetings.
• Screening phone calls, enquiries, and requests, and handling them when appropriate.
• Carrying out specific projects and research as requested.
• Responsibility for accounts and budgets.
• Ensure guests of the Company are well taken care of (accommodation, transportation etc.).
• Provide a service that is in line with the MD’s work habits and preferences.
• Devising and maintaining office systems, including data management and filing.

Key Skills/Experience: 

• A minimum of five years PA/secretarial experience at a senior level.
• Excellent command (fluent) of English language.
• Experience in travel arrangements: flights, hotels, transportation.
• A good deal of common sense, etiquette and an ability to think on one’s feet.
• University degree relevant to this position will be considered an advantage.
• Good computer literacy (MS Office, Excel, PowerPoint) and professional telephone manners.
• Excellent organizational skills, communication skills, both verbal and written.
• Proven ability to work under pressure and to tight deadlines.
• Well presented - Highly personable - Flexible and mature approach with ability to work unsupervised.
• Bright, confident personality.
• Able to travel for short periods if required.

Benefits:

• Ongoing skills and knowledge growth, continuous learning self-development, personal and professional development. Ongoing training and full support from day one.
• Competitive salary based on experience & qualifications.
• 13th Salary and annual salary review every January.
• Provident Fund after completion of probation period.
• Monthly food allowance.
• Petrol allowance.
• Private Medical Insurance from day one.
• Flexible working hours, Friday half-day.
• Travel Allowance (travel insurance, additional days off and paid allowance when travelling).
• Exclusive events, celebrations, outings and team bonding activities.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR6075. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.