CareerFinders, on behalf of our client, an International company operating in the Energy and Oil sectors, we are seeking to recruit a Personal Assistant to the CEO to join their team in Limassol. The successful applicant will hold a minimum of 3+ years previous experience supporting top management and will be fluent in both English and Russian. The successful applicant will be required to work from 10:00am to 7:00pm from Monday to Friday with a degree of flexibility to work additional hours as and when required.

Key Duties/Responsibilities: 

• Ensuring the decisions and instructions of management and the Chief Executive Officer are adhered to at all times.
• To handle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic files.
• Effectively organise meetings and events.
• Arrange travel, accommodation, taxis and other company travel requirements.
• Preparation of ad hoc reports that meet the company’s information requirements, as requested by management and the Chief Executive Officer.
• Preparing correspondence, reports, spread sheets, briefing papers and presentations for meetings/conferences.
• Provide a high quality, confidential and wide-ranging PA support service to consistently meet the specified needs and expectations of the Chief Executive Officer and Management team.
• Efficient management of CEO diary in arrangement of meetings both internal and external.
• General office administration duties to include, but not limited to, filing, scanning, data entry and sending and receiving of faxes.
• Screening telephone, email and paper communications, and prioritising, responding, redirecting or referring as appropriate.
• Provide administration and arrange for any maintenance/repair of Company Properties in Cyprus.
• Identifying improvements to secretarial processes and IT software requirements in order to enhance the level of service provided.

Key Skills/Experience: 

• Excellent knowledge of Microsoft Office, Word, Excel and Internet Explorer.
• Excellent communication skills, both written and verbal in Russian & English are essential.
• 3+ years of previous experience supporting top management is essential.
• Ability to work both independently and as part of a team.
• Prepared to work out of core hours when required.
• Well-developed organisational and time management skills.
• Ability to prioritise tasks and meet deadlines.
• Ability to properly use, maintain and take care of work related materials and equipment.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR5364. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.