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Exness Group was founded in 2008 and is a dynamic, fast moving organization that specialises in providing services for trading in the financial markets. Today Exness is rapidly growing, we are 850+ represented by more than 70 nationalities, continuously expanding our existing teams and creating new ones. 

Our culture allows each employee to be the best version of themselves, constantly increasing their expertise. Some of our key values are Ethics & integrity + Smart scientific approach (by creating our own scientific and algorithmic-led product)! 

For our growing team here in Cyprus we are looking for an HR Operations/ Immigration specialist who will be responsible to manage the whole visa processes and ensure holistic & consultative support to the business on the current immigration landscape.

You’ll be responsible for:

• Fully managing the Visa process and documentation needed for employees and families for both entry permits and visa renewals; 

• Liaise with Migration agencies on Visa Application processing and ensure timelines are followed; 

• Ensure employees understand visa requirements, process and stages; 

• Assisting employees and HR team on complex issues and proactively address the risks which can occur;

• Consulting employees on the process,  deadlines,  and  documents needed, collect documents, and ensure that employees get their documents in-time; 

• Identifying opportunities for continuous process improvement to ensure scalability and a high quality customer experience; 

• Ensure that employees are informed regarding visa expiration and necessary documents to be collected; 

• Working closely with TA team to ensure smooth onboarding/ Coordinate new-comers’ arriving schedule and overall relocation process;

• Updating documents for new-comers (welcome letter, recommendation letter, list of documents for visa and employment); 

• Information support and consulting of new-comers of from the moment they got a Job Offer till their first day in the Company (is in touch via Skype, e-mail, phone, send welcome letter, help to collect necessary documents, provide all necessary information and answer questions);

• Securing a final proper checkup upon "a new-comer" case, that he/she has collected all necessary documents;

• Ensuring all involved parties are informed  about employees arrival prior to start date (HR BP, Office Administrator, IT, Training) - necessary meeting requests are arranged;

• Coordinating transportation and accommodation for new-comers and their families in collaboration with the people in change (Office Admin and or Office Manager);

• Informing everyone who is involved in training & onboarding process - 2  weeks prior to start date of  the new-comer (Office Administrator, IT, Training and Quality); 

• Ensuring full compliance and governance with better processes and data controls; 

• Preparing all necessary  documentation for  on-boarding of the employees (contracts, NDA, bank documents, tax documents and etc.)  and make sure all information is well explained to our employees ; 

• Answering employees questions/ doubts  regarding HR policies and procedures;

• Working with BambooHR and all the other HR systems, ensuring the accuracy and relevance of the information and its proper usage.

Sounds like you?

Education: ✔️Business Administration or HR degree 

Experience: ✔️2+ years immigration experience either in-house or with an immigration firm 

Professional Knowledge and Skills: ✔️ Solid knowledge of MS Office, particularly Excel and Word + ✔️ Very good knowledge of spoken and written English language – fluent level, Russian language will be considered an advantage! 

Personal Skills:

Able to build positive relationships ✔️

Internal customer focus ✔️ 

Strong interpersonal and communication skills ✔️

Attention to details/ data quality ✔️

Detail-oriented person that is willing to learn and grow ✔️

Positive, can-do attitude, excellent team player ✔️ 

We offer: ​

• Outstanding conditions for professional growth and development, work in a very fast pace and challenging environment;

• Relocation package for the family and visa support;

• Competitive salary based on the candidate's expectations and internal benchmark;

• New branded corporate Mini Cooper Countryman S for the relocated employee!

• Medical insurance coverage for employees and family members, company fitness center for employees and their spouse;

• Kindergarten/school compensation program;

• Company’s contribution to training & development;

• Outstanding offices view;

• Result oriented approach; flexible working conditions;

• Corporate employee share scheme for all the employees.