YouDream Consulting is seeking to hire a competent Secretary/Office Administrator to join the organization and running of the daily administrative operations of the company.

The successful candidate should fulfill the following responsibilities and requirements

Responsibilities:

• Manage phone calls and correspondence (email, letters, etc.) in a professional manner.
• Schedule and plan meetings and appointments
• Welcoming visitors, clients and associates
• Organize the office assist in day to day operations and Monitor level of supplies and handle shortages
• Prepare letters and reports
• Sort, organize and maintain office records ensuring accuracy and validity of information
• Implement and maintain office operations and procedures
• Assist in the organization’s HR function by keeping personnel records up to date and arranging interviews, update calendar for Training sessions and the preparation of Power Point presentations
• Social Media daily operations and handling

Perform Basic Accounting Duties

• Process invoices, receipts and payments
• Data entry into accounting system
• Check invoices for all necessary payment details
• Process internet banking and payments daily and deal with payment queries
• Liaison with local banks and financial institutions with regard to various matters

Qualifications:

• University Degree in Accounting & Finance or related
• Proven experience as an Office Administrator or Administrative assistant
• Proficiency in Microsoft Office (Particularly Microsoft Excel, Microsoft Word and Microsoft Outlook, Power Point)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Excellent knowledge of the English and Greek language both written and verbal
• Team player
• Pleasant personality