Our client an International Single Family Office based in Limassol that are part of a large financial investment group are looking to hire an Executive/Office Assistant for their office here in Cyprus.

Reporting to the Cyprus based Director, the primary responsibility for the position will be to assist the team and all visitors to the Company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

The main duties :

• Act as the point of contact among executives, employees, clients and other external partners
• Provide general administrative support
• Organize and schedule meetings and appointments
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Organize office operations and procedures
• Organize the office layout and order stationery and equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Coordinate with IT department on all office equipment
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Provide general support to visitors and act as their host
• Handling incoming calls and other communications
• Maintain polite and professional communication via phone, e-mail, and mail
• Organize and maintain the office filing system
• Manage internal staff relations
• Ensure security, integrity and confidentiality of data
• Maintain a safe and secure working environment
• Maintain the office condition and arrange necessary repairs
• Assist in the onboarding process for new hires
• Coordinating events as necessary

The ideal candidate will have/be:

• Excellent communication skills and an upbeat attitude.
• Comfortable with computers and have a detailed understanding of the full Microsoft Office suite, excel at both verbal and
• written communication, should be well-organized, and be able to act without guidance. Most importantly, candidates should
• have a genuine desire to meet the needs of others.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Warm personality with strong communication skills
• Proven office management, administrative or assistant experience
• Strong organizational, planning and time management skills
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Knowledge of human resources management practices and procedures will be a plus
• Computer skills and knowledge of office software packages (Word, Excel and Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Supplier Management
• Discretion and confidentiality
• Desire to be proactive and create a positive experience for others
• Ability to work well under limited supervision.

The company is offering a competitive salary based on experience plus company benefits.

To apply for this vacancy please send your CV to: admin@smstaffmatters.com with subject:Executive/Office Assistant VAC-18087T