The Island Private School of Limassol in Cyprus opened for the first 500 students in September 2022, and is now looking for a competent, experienced and, above all, passionate Office Manager to join our team.

We are also in the process of building our new school campus on a beautiful 50,000 m2 site which is to be completed approximately by the end of 2025 and will include kindergarten, elementary and high school, an international boarding school, and accommodation for teachers. This is a great opportunity to join a growing school on the cusp of a major turning point.

The Position:

General responsibilities:

• Promptly answer the questions and requests related to operations of staff and other stakeholders
• Distribute requests from teachers in the internal helpdesk system, update request’s statuses
• Take inventory in the storage and common areas and order office supplies as needed
• Manage delivery process, including documentation
• Keep common areas clean, organised and equipped with necessary supplies during the day
• Analyse all operations procedures and forward suggestions for improvement to the Supervisor
• Prepare and file forms and other documents, update logs and order forms
• Scheduling meetings as required, preparing notes of meeting
• Check CCTV records and investigate cases upon request
• Participate in welcoming / pick-up of our students, traffic regulation

• Manage external vendor relations within the Operations Department (Greek-English communication)
• Provide excellent customer service and maintain relationships with vendors
• Track all vendor management tasks, including working with external vendors and internal employees.
• Inform and instruct team members of service contractors about policies, procedures and values of the school, keep track of all documents required
• Develop and update check-lists, instructions and standard operation procedures for vendors, initiate changes and reviews of the contract between the school and service providers
• Conduct regular checks of the quality of services provided, discuss cases that do not meet the service level agreements, elaborate improvement plans in collaboration with contractors
• Troubleshoot all vendor problems and present to management as required.
• Conduct regular patrols around school site to search for possible security breakdowns and risks, discuss mitigation plans with operations team of the school and contractors
• Conduct any ad - hoc task allocated by the direct Supervisor

Qualifications:

• Bachelor in Business Administration or other relevant field is a must
• Proven work experience as an Office Manager or similar role for more than 2 years
• Excellent written and verbal communication skills
• Excellent knowledge of both Greek and English language
• Superb organisational abilities
• Outstanding interpersonal skills
• Well structured thinking approach
• Result oriented
• Very good knowledge of Microsoft office and Google Suite applications
• Problem-solving skills and ability to multi-task

Benefits:

• A unique opportunity for a career in a fast-growing polysystemic school
• Competitive remuneration package based on qualifications and experience
• Modern & Professional Work Environment
• Optional participation in the Company’s Group Medical Scheme
• Opportunities to learn and develop yourself

Working days/hours: Weekly rotation 07:30 - 16:00 with 30 minutes lunch break, from Monday to Friday (with rarely engagement on weekends with compensatory day-off).

Applications must include a brief statement (no longer than a page) where you indicate clearly how your experience and expertise might align with the expectations we have highlighted.

Safeguarding: At The Island Private School of Limassol, we follow safer recruitment practices and we are committed to the Safeguarding of our students. As such this post is subject to reference and police checks.

GDPR: Applicants should note that based on the General Data Protection Regulation (GDPR), all applications/CVs are kept in our database based on the consent period each candidate applied for. In case you have forwarded us your CV in the past and you are interested in this position, please apply again.

To submit your application please follow the link