DELORBIS Pharmaceuticals is searching for an experienced Executive Assistant to join our team Nicosia, Cyprus. The Executive Assistant will report directly to the Managing Directors of the company.

Duties and Responsibilities:

• Creates and maintains effective workflow and communications to accomplish the work of the Managing Directors which includes the handling of a variety of projects and tasks simultaneously.
  • Oversees the Managing Directors Calendar, prioritizing appointments.
  • Schedules, plans, and coordinates meetings including making presentations, planning agendas, booking rooms, developing, or collating presentation materials, reviewing minutes and next steps, as well as developing action items.
  • Draft emails/letters, prepare agendas, slides, and summaries for internal and external meetings.
  • Develops and plans major communication activities with site employees.
  • Attends Managing Directors Staff Meetings, prepares and distributes the agenda, follows up to direct reports for meeting’s presentations and reviews Action Items and Next Steps.
  • Completes special projects as assigned by the Managing Directors.
  • Facilitates communication among management levels on matters related to the business operational needs.
  • Performs other clerical/administrative and support duties as needed.

• Provides administrative support for travel arrangements as required for the Managing Directors, including booking flights, hotel accommodation, transportation etc.
• Completes and submits expense reports for the Managing Directors for submission to Finance, as per expenditure guidelines/policies.
• Maintains an effective filing system for correspondence and documentation that require proper protection for Company proprietary and confidential information.
• Composes non-routine correspondence for mass mailer distribution.

Experience and Skills:

• Bachelor’s degree, preferably in Secretarial Sciences.
• Five (5) years of experience at the executive level. Experience within the pharmaceutical industry will be considered as an advantage.
• Excellent typing and notetaking skills.
• Strong knowledge of software packages such as MS Suite, Word, Excel, Power Point, Teams, etc.
• Self-starter, strong problem-solving, decision making and interpersonal skills.
• A high degree of diplomacy and tact is required to deal with visitors, telephone requests and plant/office personnel in a pressure environment.
• High sense of responsibility, persistence and confidentiality with strong planning and organizing skills. Critical thinker who is proactive.
• Excellent oral and written communication skills in both English and Greek language.

Please mention the relevant code: EA-001 for this position and send us your CV by 22nd November at: hr@delorbispharma.eu

All applications will be treated as strictly confidential.

DELORBIS PHARMACEUTICALS LTD

17 Athinon Street,Ergates Industrial Area

2643 Ergates, P.O. Box 28629,

2081 Lefkosia, Cyprus. Europe.